Job opportunity

We are currently looking for an:

Assistant Congress Manager (M/F)

Job description

As an Assistant Congress Manager, you are responsible for the organisation of congresses and meetings for which you are in direct contact with our customers and suppliers. You work under the supervision of the Congress Managers and in close collaboration with your colleague Assistant Congress Manager and our Administrative Assistant.


Your tasks

Support the Congress Manager for the organisation of the congresses:
- Find suitable congress venues and negotiate the conditions and prices
- Plan social activities for congress participants
- Contact hotels for the booking of hotel rooms for congress participants and speakers
- Make travel arrangements for speakers and colleagues
- Follow up on the registrations and payments of congress participants
- Provide information to international congress participants (by email and phone)
- Find sponsors, make practical arrangements with sponsors and invoice them
- Be present at congresses in Belgium and abroad

Support the drawing-up of the scientific programmes of the congresses
- Follow up on the receipt of texts, their evaluation and take care of the correspondence involved
- Update the layout of texts in Word according to specific instructions

Answer and redirect phone calls
Ensure the functioning of the office when colleagues are at a congress
Manage the medical associations


Your profile

Professional Bachelor Degree
Excellent knowledge of Dutch, English and French
Knowledge of other languages will be considered a plus
Excellent knowledge of MS Office, particularly Word, Excel and PowerPoint
Good administration and organisation skills
Strong ability to prioritize tasks, work on multiple activities and be flexible with changing priorities
Detail oriented and proactive mentality
Ability to operate autonomously and also as part of a team


We offer

Varied range of tasks
Attractive salary with benefits
Interesting job in a young and dynamic team with flexible hours
A full-time job with opportunities to become Congress Manager
A pleasant work environment in a modern office which is easy to reach

Interested in this challenging position of Assistant Congress Manager? Apply today:
Sophie Vanaelst - sophie@medicongress.com