Privacy policy

Privacy Statement

Last updated 30 April 2018
Any reference to ‘We’, ‘Us’ and ‘Our’ is to MediCongress as a Company.
Any reference to ‘Our website’ is to
Any reference to ‘You’ and ‘Your’ is to you as an individual user of our websites and online registration forms.

Protecting your data

MediCongress wants to share information and news about our services with you. We can do this in various ways including email, post, phone or social media, but only if you would like us to.

Your privacy is very important to us, which is why we want to make sure you are always in control of what we do with your personal information.

Our simple promise

Please let us know if your details change so that we can keep in touch.

Using your information
MediCongress will process your data (for example your name, address, email address, country of residence) in accordance with your rights under GDPR of 8 April 2016. We may process your information in any number of ways and on any databases we use for the following purposes:

Sharing your information
We take our obligations and responsibilities regarding protecting your privacy very seriously, and therefore, we exercise great care to protect the information we collect about you.

Communication preferences & changes to personal details

Once you have provided your express consent for us to contact you on our behalf, or on behalf of other organisations, there are a number of methods available to you in order to change your preferences, to correct or update your personal information at any time by:

Protecting information

Websites & services not covered by this statement

Third party websites
Third-party websites and services we link to through our website have their own privacy policies, independent of us. We hold no responsibility or liability for these independent policies. We encourage you to look for and review the privacy policies of any third-party website you visit.

Subject access rights
If you write to us with a request, you will have a right to be provided with a copy of all personal information we hold about you.

Data portability
You can request that your personal data is transferred directly to another ‘data controller’ at any time.

Right to request a correction
You can request that we correct or update your personal data at any time to ensure that your information is accurate and up-to-date.

Right to be forgotten
We may be required to archive your personal information however, we will not retain personal data for longer than is necessary for the purpose we obtained it. You have the right to request that we delete your personal information in certain circumstances, ie where the purpose for collecting your personal information no longer exists and we are not obliged to retain all or any part of your personal information for legal reasons.

Suppression lists

We will not contact you about our related events or services or send you any other communications if you have indicated that you do not want to receive these. In this case, your name will be included in appropriate suppression lists.


Every website managed by MediCongress Services NV has a dedicated cookies policy page. You can find the policy here.

Photography Disclaimer

Events organised by MediCongress Services NV can be videoed and photographed for subsequent promotional and general communications used by the organisation and the photo/video production company. In attending the event you consent that your likeness might feature incidentally in any imagery captured and used.

Where individuals might be explicitly asked for to feature as principal subjects for any photo, video or interview, consent from any individuals will be explicitly asked for.

Withdrawing your consent

You can withdraw your consent at any time by contacting us at

Our right to change this privacy statement

This Privacy Statement may be updated periodically and without prior notice to you to reflect changes in our online information practices. We will indicate at the top of the statement when it was most recently updated. We recommend that you visit our Privacy Statement page whenever you visit our website so that you are aware of any changes.